Job Summary: The Administrative Assistance works with Project Managers to provide support as it relates to accounts payable, construction projects, vendors, and clients. Duties/Responsibilities: Sets up new vendors and maintainsubcontractor/vendor files Issues Purchase Orders and subcontractor commitments in accounting software Matches Packing Slips to Invoices Completes general administrative tasksfor Accounts Payable including coding and entering invoices for payment Obtains management and departmentalapproval on invoices, billings, etc., as needed Creates and sends American Institute ofArchitects (AIA) billings/Hauling Invoices/Quick Bills to clients Creates and maintains project fileswithin OneDrive Completes project setup and Job Costreports within the accounting software Assists Management with other various administrative duties and tasks as needed Skills/Abilities: Three (3) years clerical experience, preferable in the commercial construction industry Understanding of clerical and administrative procedures Excellent written and verbal communication skills Excellent organizational and time management skills with the ability to manage multiple tasks at once Detail oriented Ability to solve problems as they arise with limited oversight Proficient in Microsoft Office Suite (Outlook, Word, Excel) Accounting Experience and familiarity Sage 300, a plus Education and Experience: High school diploma or equivalent required Associates degree or vocational school training preferred