Note: The following job description is for a Commercial Construction Project Manager position based in Odessa, TX. Candidates must be willing and able to travel to project sites across nearby counties while maintaining a home base in or near the Odessa area.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Vision insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off

PM1 & 2 Job Description

• Project Administration
  1. Prime Contract
     • Understand the prime contract and how to manage the project by its terms and conditions.
     • Prepare for and conduct OAC meetings.
     • Generated SOV and produced monthly project billings—tracked receivables and communicated with upper management regarding payment status.
     • Manage design teams to ensure that information is provided promptly, facilitating a smooth project schedule.
  2. Subcontracts
     • Assist or conduct weekly subcontractor meetings, QC meetings, project coordination meetings, etc.
     • Review & approve subcontractor SOVs. Process subcontractor billings promptly.
     • Process vendor billings promptly.
     • Manage subcontractors to ensure they meet their contract document obligations.
     • Address and deal with subcontractor back charges promptly and provide precise supporting documentation to avoid conflicts and claims.
  3. Internal
     • Conduct weekly staff meetings to review the project's progress and identify and resolve any issues.
     • Assist in preparing and attending subcontractor pre-construction meetings.
     • Review and ensure the accuracy and compliance of all daily reports.
     • Work with the project administrator to ensure they understand the project’s needs and that their workload is balanced with other projects they may be working on. As necessary, schedule meetings with the admin and other PMs they are working with to establish priorities.
• Financials
  1. Forecasts
     • Timely and accurate forecast to properly portray the estimated cost to complete the project, including cost codes.
  2. Change Management
     • Management of changes on both the Owner’s and Subcontractors’ sides. Understanding the costs to properly vet changes and package them into a professional format with appropriate backup for processing.
     • Timely management of changes ensures that the CM software accurately portrays the estimated cost at completion and the fee.
  3. Knowledge of the Procore Financial Module. Including setting up prime contract SOV, budget, cost codes, financial markups, invoicing, formatting, etc.

• Schedule
  1. Ability to develop a project baseline schedule with proper logic, sufficient project details, and proper durations to establish the project schedule.
  2. Understand contractual requirements to track delays and project float.
  3. Consistent project schedule updates to accurately reflect the actual dates, remaining durations, and projected project finish.
  4. Communication with the project superintendent to manage and execute the project schedule/plan.
  5. Participate in major pull planning sessions and assist in facilitating the superintendent’s pull planning sessions.
  6. Ability to input project delays into the project schedule to accurately reflect impacts on the project schedule.
  7. Assist and work with the project superintendent to resolve schedule issues in the field.
• Job Procurement
  1. Project buyout, including managing the project budget and creating comprehensive scopes of work that ensure complete coverage. Lead negotiations with subcontractors relative to the scope of work.
  2. Ensure timely and accurate submittals and release of materials to facilitate the project schedule. Depending on the job staff, the PM will be responsible for managing the staff to ensure this.
  3. Ensure the procurement log is maintained.
• Quality
  1. Assist in preparing for and participating in QC phase meetings.
  2. Ensure the superintendent is conducting appropriate inspections to produce the specified quality.
  3. Ensure that QC meetings are adequately documented.
  4. Look ahead for potential problems that may impact the schedule, scope quality, gaps, and compatibility.
  5. Creating RFIs to propose solutions and mitigate project schedule, cost, and quality impacts.
• Safety
  1. Work with the safety department to implement and adhere to BC safety policies.
• Client Satisfaction
  1. Ensure that the client receives the project on time, within budget, and with the expected quality.
  2. Control the project to foster the experience that the client desires.
  3. Lead professional OAC meetings to ensure that the client feels heard and comfortable and that the project team has the client’s interests at the forefront of decision-making.
• Business Development
  1. Attend Butler-Cohen happy hours and other networking events to grow and expand your professional network.
  2. Understand the client’s next projects. Build a relationship with your client so that when a prospect of a new project comes up, you, Butler-Cohen, will be the person or company they want to work with.
  3. Feed the BD department with potential leads on new work.
• Talent Development
  1. Demonstrates a firm understanding of the above-listed responsibilities and can train others to perform these duties.
  2. Understanding of management principles and how to hold project team members accountable.
  3. Work well with others and treat all team members with respect.
  4. Ensure that the admin is part of the team and assist with managing admin duties so they do not get overloaded when working with multiple projects/PMs.
  5. Train and develop staff members to advance in their careers.

Note: The above job responsibilities pertain to PM 1 and 2.

The PM 1 and 2 designations will be based on the individual’s mastery of the above-listed responsibilities and/or the complexity of the projects they are tasked with managing.

Butler-Cohen does not accept unsolicited resumes from staffing agencies or recruiters. Any unsolicited resumes submitted to any employee of the company without a signed agreement in place will be considered property of Butler-Cohen, and no placement fee will be paid. Please do not contact hiring managers directly.