Construction Administrative Assistant

New Today

Pavement Coatings Co. an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an experienced  Administrative Assistant  to join our team in our Jurupa Valley branch.
Becoming a team member of PCC introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career. We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results. PCC is proud to be an equal opportunity workplace.
Position Overview
The Administrative Assistant is responsible for  providing  support with the day-to-day administrative functions of the branch  by creating and maintaining records, compiling reports, gather and process data, schedule, coordinate, and office functions correlating to  the established procedures and policies.
Primary Responsibilities
Creates and maintains project files with supporting documentation for inspection or daily query, both electronic and physical, if applicable
Responsible for posting, submitting, and approving payroll for field personnel
Ensures all vendor tickets are coded correctly and submitted to accounts payable for payment
Provides support with account collections, vendor set up and coding of invoices
Assists Project Coordinator with accurate invoicing for services provided to customers
Submits project cost reports to management and operations daily
Reconciles company credit card transactions and expense reports for field personnel
Other duties as assigned
Qualifications
Display a high level of organization and prioritization for tasks at hand
Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
Ability to work both independently and in a collaborative team-oriented environment
Display superior written and oral communication skills and effective listening skills
Maintain a tactful, mature and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel
Education and/or Experience
A minimum of 2+ years’ administrative experience as an office administrator, office assistant or relevant role
High School Diploma
High Volume environment
Experience with Microsoft software such as Word, and Excel
Why Join
ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
401K Retirement Benefits are extended to all Non-union employees.
Health, Dental, and Vision as well as other supplemental health insurance.
PTO
Holiday Pay
Opportunities for career advancement
On the job training provided to all employees
Work for an industry leader in various disciplines and markets
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.
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Location:
Jurupa Valley

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