Job Title: Construction Coordinator

Location: Tulsa

Are You Ready for This? Do you thrive in a fast-paced environment where organization and communication are paramount? Are you passionate about keeping teams on track and ensuring projects run smoothly?

Position Overview: We are seeking a highly organized and proactive Construction Coordinator to provide essential administrative and coordination support within our Construction Administration team. This role plays a critical part in facilitating effective communication, document tracking, and progress monitoring throughout the construction phase of our projects. Your contributions will have a direct impact on the success of our projects and the relationships with our clients.

Key Responsibilities:

Calendar Management: Coordinate meetings, manage schedules, and arrange travel for the Construction Administration (CA) team. Documentation Oversight: Organize, track, and distribute construction-related documents including Requests for Information (RFIs), submittals, and change orders. Communication Liaison: Serve as a primary point of contact between the CA team, project managers, contractors, and clients to ensure timely and accurate project updates. Meeting Coordination: Prepare meeting agendas, take thorough minutes, and follow up on action items to ensure accountability and progress. Project Tracking: Maintain project tracking systems and generate reports on progress, budget, and timelines for internal and client reviews. Regulatory Compliance: Ensure adherence to company and industry documentation standards, managing both digital and physical filing systems effectively. Administrative Support: Assist with miscellaneous administrative tasks such as supply ordering and coordination of team events to foster a positive work environment.

Qualifications:

Education: Associate’s or Bachelor’s degree in business administration or a related field is preferred. Experience: Minimum of 2+ years of administrative experience, ideally in construction, architecture, or engineering environments. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Experience with project or document management tools like Procore, Newforma, or Bluebeam is beneficial. Organization Skills: Exceptional time-management and organizational abilities to handle multiple priorities effectively. Independence: Ability to work independently and prioritize tasks in a deadline-driven environment. Industry Familiarity: Knowledge of construction-phase documentation (RFIs, submittals, AIA forms) is a plus.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #208-Rowland Tulsa