Benefits:

• Bonus based on performance
• Company parties
• Competitive salary
• Free food & snacks

We are seeking a highly organized and adaptable Construction Office Administrative Support professional to join our team. This role focuses on pre-construction activities, including permitting, documentation, and coordination between internal teams, trades, and clients. The ideal candidate will possess a keen eye for detail, a solid understanding of construction processes, excellent customer service skills, and the initiative to develop and enhance workflows.

Key Responsibilities:

• Coordinate and manage pre-construction permitting processes, ensuring accuracy, compliance, and timely submission of all required documentation.
  
  
• Serve as a primary point of contact for clients, trades, and municipal agencies during the pre-construction phase.
  
  
• Develop, implement, and refine workflows to improve efficiency and accuracy in administrative processes.
  
  
• Maintain organized records of permits, project files, and correspondence in both digital and physical formats.
  
  
• Communicate effectively with project managers, field staff, and subcontractors to ensure pre-construction requirements are met.
  
  
• Track and follow up on permit statuses, inspections, and required approvals.
  
  
• Identify opportunities for process improvements and proactively implement solutions.
  
  
• Research codes, regulations, and jurisdictional requirements as needed.
  
  

Qualifications:

• Previous administrative experience in a construction, trades, or permitting environment strongly preferred.
  
  
• Knowledge of construction terminology, trade processes, and permitting requirements.
  
  
• Strong attention to detail with excellent organizational skills.
  
  
• Effective communicator with exceptional customer service abilities.
  
  
• Proficient in Microsoft Office Suite and comfortable learning new software systems.
  
  
• Ability to adapt quickly to changing priorities and work both independently and as part of a team.
  
  
• Self-motivated and resourceful, with a willingness to learn and take ownership of tasks.
  
  

Preferred Skills:

• Experience with construction management software (e.g., Buildertrend, Procore, etc.).
  
  
• Familiarity with local building departments and permitting processes.
  
  
• Workflow development and process improvement experience.
  
  

Work Environment:
This position operates primarily in an office setting with occasional site visits or meetings at municipal offices.