About Us:

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We are a construction company seeking a highly organized and motivated Construction Office Manager to join our expanding team. The ideal candidate will have prior experience in the construction industry, understand day-to-day operations, and possess skills in managing office functions effectively.

Key Responsibilities:

*Office Management:*

- Oversee daily office operations, ensuring supplies are maintained and equipment is functioning.

- Answer phone calls and emails, providing professional customer support.

- Support construction management with administrative tasks and coordination.

*Project Support:*

- Review and understand construction blueprints, contracts, and project documentation.

- Assist in sourcing, managing procurement, and coordinating deliveries of construction materials.

- Collaborate with suppliers, contractors, and subcontractors to streamline project workflows.

- Maintain compliance records, including insurance, licenses, and permits.

*Documentation & Submittals:*

- Prepare and organize submittals for construction projects, ensuring accuracy and timely submissions.

- Maintain a comprehensive filing system for project-related documents, including drawings and reports.

*Procurement & Purchase Orders (POs):*

- Generate, track, and update Purchase Orders (POs) to vendors.

- Monitor procurement schedules to ensure materials are delivered on time.

- Work with the finance team to reconcile invoices with POs for accuracy.

*Schedule of Values (SOV):*

- Assist in preparing and managing the Schedule of Values (SOV) to align with project billing cycles.

- Collaborate with project managers to update SOVs in line with project milestones.

*Required Skills & Qualifications:*

- Proven experience in construction office management or a similar role (e.g., Project Coordinator, Administrative Manager).

- Proficient in project management software, such as Smartsheet and STACK, as well as office tools like Microsoft Office and QuickBooks.

- Strong knowledge of construction project lifecycle, including submittals, procurement, POs, and SOVs.

- Familiarity with construction terminology, processes, and blueprint reading.

- Excellent organizational skills with the ability to manage multiple tasks simultaneously.

- Strong written and verbal communication skills in both English and Spanish (*Bilingual preferred).*

- Ability to work in an office environment full-time, with occasional visits to job sites.

*Preferred Knowledge:*

- Experience with project accounting, tracking budgets, and managing schedules.

- Understanding of regulatory compliance for construction projects.

*Schedule:*

- 8-hour shift, Monday to Friday.

- Weekends as needed.

*How to Apply:*

Please submit your resume and a cover letter detailing your experience with construction submittals,

Purchase Orders, and Schedule of Values management

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Schedule: * 10 hour shift * 8 hour shift * Monday to Friday * Weekends as needed

Ability to Commute: * Danbury, CT 06810 (Preferred)

Ability to Relocate: * Danbury, CT 06810: Relocate before starting work (Required)

Work Location: In person