About Us:

We are a construction company seeking a highly organized and motivated Construction Office Manager to join our expanding team. The ideal candidate will have prior experience in the construction industry, understand day-to-day operations, and possess skills in managing office functions effectively.

Key Responsibilities:

Office Management:

- Oversee daily office operations, ensuring supplies are maintained and equipment is functioning.

- Answer phone calls and emails, providing professional customer support.

- Support construction management with administrative tasks and coordination.

Project Support:

- Review and understand construction blueprints, contracts, and project documentation.

- Assist in sourcing, managing procurement, and coordinating deliveries of construction materials.

- Collaborate with suppliers, contractors, and subcontractors to streamline project workflows.

- Maintain compliance records, including insurance, licenses, and permits.

Documentation & Submittals:

- Prepare and organize submittals for construction projects, ensuring accuracy and timely submissions.

- Maintain a comprehensive filing system for project-related documents, including drawings and reports.

Procurement & Purchase Orders (POs):

- Generate, track, and update Purchase Orders (POs) to vendors.

- Monitor procurement schedules to ensure materials are delivered on time.

- Work with the finance team to reconcile invoices with POs for accuracy.

Schedule of Values (SOV):

- Assist in preparing and managing the Schedule of Values (SOV) to align with project billing cycles.

- Collaborate with project managers to update SOVs in line with project milestones.

Required Skills & Qualifications:

- Proven experience in construction office management or a similar role (e.g., Project Coordinator, Administrative Manager).

- Proficient in project management software, such as Smartsheet and STACK, as well as office tools like Microsoft Office and QuickBooks.

- Strong knowledge of construction project lifecycle, including submittals, procurement, POs, and SOVs.

- Familiarity with construction terminology, processes, and blueprint reading.

- Excellent organizational skills with the ability to manage multiple tasks simultaneously.

- Strong written and verbal communication skills in both English and Spanish ( Bilingual preferred).

- Ability to work in an office environment full-time, with occasional visits to job sites.

Preferred Knowledge:

- Experience with project accounting, tracking budgets, and managing schedules.

- Understanding of regulatory compliance for construction projects.

Schedule:

- 8-hour shift, Monday to Friday.

- Weekends as needed.

How to Apply:

Please submit your resume and a cover letter detailing your experience with construction submittals,

Purchase Orders, and Schedule of Values management

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Schedule: 10 hour shift 8 hour shift Monday to Friday Weekends as needed

Ability to Commute: Danbury, CT 06810 (Preferred)

Ability to Relocate: Danbury, CT 06810: Relocate before starting work (Required)

Work Location: In person