Job Title:

Construction Project Administrator & Bookkeeper Location: Claremore, Oklahoma $65,000 – $75,000/year | Full-Time Company Overview Hadrian Fence, a sister company to AIMRIGHT Testing, is a fast-growing, locally owned fencing contractor based in Claremore, Oklahoma.

We began by serving residential customers and have since expanded rapidly into commercial and industrial fencing projects across the five-state region. Our reputation is built on quality craftsmanship, responsive service, and long-term relationships. We operate with a faith-based, family-oriented work culture —marked by flexibility, mutual support, and a close-knit team environment. As our commercial division continues to grow, we’re building a team of professionals who share our values and are passionate about doing excellent work with purpose and integrity. Purpose & Position Summary We are hiring a Construction Project Administrator & Bookkeeper to support the day-to-day financial, administrative, and operational needs of our commercial construction projects. This hybrid role combines project financial tracking, administrative coordination, and full-charge bookkeeping. You’ll play a pivotal role in helping the business run smoothly behind the scenes—keeping financial records accurate, projects compliant, and internal teams informed. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and values flexibility, ownership, and long-term stability. Key Responsibilities Project Financial Management Track project estimates vs. actuals   Monitor labor and jobsite activity by day   Prepare and submit construction pay applications   Generate and submit Certified Payroll reports   Support financial reporting using spreadsheets and analytics   Project Administration Manage project-specific insurance submittals   Provide project status updates to the team   Support proposal creation and submission   Coordinate certifications, prequalification, and compliance documentation   Bookkeeping Manage General Ledger entries and reconciliations   Oversee Accounts Receivable and Accounts Payable   Track and report weekly cash position   Ensure timely, accurate payroll   Enter inventory data (counts provided by others)   Performance Metrics (once established) AR:

Days Sales Outstanding (DSO)   AP: Vendor payment timeliness   Cash: Weekly cash reporting accuracy   Payroll: Timeliness and accuracy   Qualifications 3+ years of experience in construction administration, bookkeeping, or project accounting   Proficiency with QuickBooks Online   Strong attention to detail and organizational skills   Excellent written and verbal communication   Comfortable owning multiple functions and building processes from the ground up   Prior experience working for a commercial contractor, subcontractor, or construction-related firm   Preferred Qualifications: Experience with AIA pay applications and certified payroll   Familiarity with construction project lifecycle and compliance requirements   Intermediate Excel skills or experience with financial tracking tools   Ability to contribute to operational improvements and recommend best practices   Benefits Full-time, in-person role in Claremore, OK Faith-based, family-friendly work culture with flexibility and trust Paid holidays and PTO Long-term career opportunity with room for growth Health Insurance & Dental Plans.

If you’re a dedicated bookkeeping professional who values flexibility, a supportive team atmosphere, and the opportunity to step into a crucial role, we’d love to hear from you! Please apply today.   Powered by JazzHR