Job Title: Construction Project Administrator & Bookkeeper Location: Claremore, Oklahoma $65,000 – $75,000/year | Full-Time

Company Overview Hadrian Fence, a sister company to AIMRIGHT Testing, is a fast-growing, locally owned fencing contractor based in Claremore, Oklahoma. We began by serving residential customers and have since expanded rapidly into commercial and industrial fencing projects across the five-state region. Our reputation is built on quality craftsmanship, responsive service, and long-term relationships. We operate with a faith-based, family-oriented work culture—marked by flexibility, mutual support, and a close-knit team environment. As our commercial division continues to grow, we’re building a team of professionals who share our values and are passionate about doing excellent work with purpose and integrity.

Purpose & Position Summary We are hiring a Construction Project Administrator & Bookkeeper to support the day-to-day financial, administrative, and operational needs of our commercial construction projects. This hybrid role combines project financial tracking, administrative coordination, and full-charge bookkeeping. You’ll play a pivotal role in helping the business run smoothly behind the scenes—keeping financial records accurate, projects compliant, and internal teams informed. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and values flexibility, ownership, and long-term stability.

Key ResponsibilitiesProject Financial Management Track project estimates vs. actuals

Monitor labor and jobsite activity by day

Prepare and submit construction pay applications

Generate and submit Certified Payroll reports

Support financial reporting using spreadsheets and analytics

Project Administration Manage project-specific insurance submittals

Provide project status updates to the team

Support proposal creation and submission

Coordinate certifications, prequalification, and compliance documentation

Bookkeeping Manage General Ledger entries and reconciliations

Oversee Accounts Receivable and Accounts Payable

Track and report weekly cash position

Ensure timely, accurate payroll

Enter inventory data (counts provided by others)

Performance Metrics (once established) AR: Days Sales Outstanding (DSO)

AP: Vendor payment timeliness

Cash: Weekly cash reporting accuracy

Payroll: Timeliness and accuracy

Qualifications 3+ years of experience in construction administration, bookkeeping, or project accounting

Proficiency with QuickBooks Online

Strong attention to detail and organizational skills

Excellent written and verbal communication

Comfortable owning multiple functions and building processes from the ground up

Prior experience working for a commercial contractor, subcontractor, or construction-related firm

Preferred Qualifications: Experience with AIA pay applications and certified payroll

Familiarity with construction project lifecycle and compliance requirements

Intermediate Excel skills or experience with financial tracking tools

Ability to contribute to operational improvements and recommend best practices

Benefits Full-time, in-person role in Claremore, OK Faith-based, family-friendly work culture with flexibility and trust Paid holidays and PTO Long-term career opportunity with room for growth Health Insurance & Dental Plans.

If you’re a dedicated bookkeeping professional who values flexibility, a supportive team atmosphere, and the opportunity to step into a crucial role, we’d love to hear from you! Please apply today.

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