Construction Project Clerk

Shape the Future of Construction with Our Client! Are you a driven and detail-oriented construction professional ready to elevate your career with a premier organization? If so, our client, a respected leader in the construction industry, has an exceptional opportunity for you! They are seeking a Construction Project Clerk who is detail-oriented, highly organized, and eager to contribute to the successful execution of our construction projects. This role plays a key part in managing project documentation, coordinating with suppliers and subcontractors, and ensuring compliance with all regulatory and contractual requirements.

Responsibilities

• Organize and maintain project files, including contracts, change orders, drawings, permits, and other documentation.
• Archive and manage updates to project plans and specifications.
• Track and log submittals and Requests for Information (RFIs).
• Prepare, process, and follow up on purchase orders and invoices from suppliers and subcontractors.
• Assist in the preparation of payment requisitions and work certifications.
• Record and monitor change orders.
• Coordinate and track material deliveries with suppliers.
• Keep delivery and activity schedules up to date.
• Support the control of check-in and check-out logs for personnel and subcontractors.
• Ensure that all permits, licenses, and required insurances are current and valid.
• Prepare daily, weekly, or monthly project reports as needed.
• Facilitate communication between contractors, architects, engineers, and clients.
• Manage project-related emails, phone calls, and general correspondence.
• Coordinate with utility companies (Power Authority, Water Authority) and other government agencies.
• Ensure compliance with Department of Labor, OSHA Puerto Rico, and State Insurance Fund (CFSE) requirements.

Requirements

• Previous experience in construction project administration or similar administrative roles.
• Proficiency in Microsoft Office and project management tools.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent verbal and written communication in Spanish; English proficiency preferred.

We Offer - A collaborative and professional work environment. - Opportunities for growth in the construction industry. - Competitive compensation package.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required for the job.