COMPANY DESCRIPTION:

JLN Contracting is growing and is seeking an  Office Administrator in our Cromwell, CT Corporate office to join our highly-experienced team servicing our Connecticut and New Hampshire locations. We are a dynamic and growing Commercial General Contracting firm that provides pre-construction and construction services to the Industrial, Commercial, Financial, Medical, Retail and Automotive market sectors throughout the Northeast. At JLN Contracting we place the utmost importance upon proactive and effective communication, attention to detail and prompt follow-through to ensure quality control and compliance with JLN Contracting standards. The successful candidate will be an integral part of daily operations in a fast-paced office environment.

POSITION DESCRIPTION:

The primary role of an Office Administrator is to be the lead role in processing all project related documents, including subcontracts & exhibits, purchase orders, change orders, vendor insurance certificates, W-9 forms, vendor information forms, and other various documents. This position requires continual interactions with the project and accounting team members.

In this role you will be an essential member of the core team helping to grow our business with high energy and talent to elevate and lead our construction business. The ideal candidate is looking to join a team, is up for a challenge, wants an opportunity to grow, values longevity, is committed to professional development, individual growth and is willing to take on new challenges.

POSITION DUTIES:

Generate & send subcontracts, purchase orders, change orders, W-9, insurance requests, vendor information requests, and exhibits

Receive, review, distribute, and track subcontracts, purchase orders, change orders

Receive, review, and track W-9 forms, vendor information forms, and all exhibits

Receive, review, scan, file and track all owner and subcontractor insurance certificates

Periodic internal auditing of project documents

Accurate recordkeeping and adhering to internal controls and procedures

Filing and archiving project related records

Support project and accounting team members and support with basic office duties

QUALIFICATIONS:

Commercial construction office experience but not required

Must possess strong written and oral communication skills

Must have the ability to follow instructions and adhere to company procedures

Should be a self-starter with initiative, enthusiasm and energy for the position

Computer program proficiency including, but not limited to: QuickBooks Desktop Enterprise Contractor, Microsoft Excel, Word, Outlook

Must have attention to detail and high level of accuracy

Ability to adapt to a fast-paced, dynamic environment

Able to multi-task and pivot between various tasks quickly & efficiently

Possess strong mathematical and computer skills

Ability to work in a team environment as well as independently

Excellent time management skills and able to meet deadlines

This position requires in-person attendance at our Cromwell, CT corporate office, but will support both our Connecticut and New Hampshire offices.

Must have a current, valid driver’s license and dependable transportation

EDUCATION & EXPERIENCE:

Five or more years of relevant experience, preferably within the private commercial construction industry for a general contractor

High school diploma or equivalent

Notary public , but not required