Project Administrator – Commercial Construction Location: On-site in West Palm Beach, FL

Why You’ll Love This Opportunity

Our client is a nationally recognized general contractor and facility-maintenance partner trusted by Fortune 500 brands coast-to-coast. Operating with the agility of a 10-person core team supported by a custom Microsoft-based platform, they deliver fast-moving projects without the red tape of larger GCs. As they gear up for the next growth chapter, they need a hands-on Project Administrator to keep field and office operations running smoothly.

What You’ll Do

• Coordinate procurement and buy-outs for subcontractors and vendors.

• Draft and update project schedules, meeting minutes, and action logs.

• Track RFIs, submittals, change orders, drawings, and specifications to ensure nothing slips through the cracks.

• Support pre-construction planning by securing resources and confirming permit requirements.

• Oversee punch-list tracking and assemble close-out packages for the client.

• Process subcontractor invoices and assist with monthly owner billings.

• Provide administrative backup to the project manager and field superintendent as needed.

The Expertise You Bring

• 3+ years of commercial construction experience in coordination, administration, or project management.

• Proficiency with Microsoft Outlook, Word, Excel, and Project; CRM or field-service software knowledge is a plus.

• Strong communication, follow-through, and vendor-relations skills that thrive in an unstructured, high-accountability culture.

• Ability to juggle multiple deadlines, own your results, and collaborate with senior leadership and field teams.

What’s In It For You

• Full medical, dental, vision, life, and generous PTO package.

• High visibility with senior leadership—your contributions directly impact client satisfaction and company growth.

• Stable pipeline of nationwide projects with marquee clients and minimal travel requirements.

Work Environment

This is a 100 % in-office role at the company’s West Palm Beach operations hub. Expect a wear-many-hats atmosphere where initiative, reliability, and professional pride are valued above all else.