Spiniello Companies is a privately held, national, full-service utility contractor. Founded in 1922, we are one of the few companies that fully self-performs all aspects of open cut and specialty pipe rehabilitation. Headquartered in New Jersey, we also have office locations in Maryland, Washington D.C., and California.

The Safety Administrative Coordinator will play a critical role in supporting the Safety Department by maintaining accurate records, coordinating training programs, preparing reports, and ensuring compliance with safety regulations and company policies. This individual will be a key contributor to promoting a safe and organized work environment.

Key Responsibilities:

• Coordinate drug screenings for new hires and post-incidents.
• Coordinate the random drug testing program and communicate with employees when they must be tested.
• Coordinate MVRs for new hires, re-run MVRs on an annual MVR basis for CDL (DOT) drivers; send out notices regarding drivers when necessary.
• Maintain driver list companywide in accordance with DOT requirements.
• Complete verification of employment forms for DOT purposes.
• Maintain DOT Accident Register; and maintain employee DOT cards to be sure they are current.
• Coordinate DOT medical physicals, HEP B vaccinations, respirator physicals when necessary.
• Maintain training database, set up training schedule and certificates for all employees and advise superintendents when training is needed.
• Maintain master SDS list adding new chemicals when necessary. Download and set up files for SDS Sheets.
• Assist Corporate Safety Director in updating Corporate Health and Safety Plan and maintaining site specific safety plans.
• Maintain and update safety training records, certifications, and compliance documentation.
• Assist in the coordination of safety meetings, training sessions, and site audits.
• Prepare reports, presentations, and safety communications as needed.
• Track incident reports and maintain OSHA logs.
• Serve as the point of contact for safety-related inquiries and documentation requests.
• Ensure timely communication of safety policies and procedures to employees.
• Assist with onboarding processes related to safety orientations and requirements.
• Provide administrative support to the Corporate Safety Director and Regional Safety Management Team.
• Support special projects related to safety initiatives and compliance.
  

Position Requirements and Qualifications

• High school diploma or equivalent required; associate or bachelors degree preferred.
  
• 2+ years of experience in an administrative or safety support role, preferably in a construction or industrial setting.
  
• Fluency in both English and Spanish is preferred.
  
• Exceptional organizational, multi-tasking abilities, problem-solving skills, critical thinking, analytical, quantitative, interpersonal skills, with strong attention to detail, and time management skills
  
• Excellent written and verbal communication skills and able to effectively communicate with employees at all levels of the company and vendors.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.
  
• Knowledge of OSHA regulations and safety compliance is a plus.
  
• Ability to handle sensitive and confidential information with discretion.
  
• Comfortable working both independently and collaboratively in a fast-paced environment.
  
• Self-motivated team player who can also work independently; punctual and trustworthy
  
• Willing to learn new tasks