Commercial Construction Project Coordinator

New Yesterday

Job Summary: Construction Project Coordinator A growing Design-Build Energy Services Construction Company (ESCO) is seeking a highly organized Construction Project Coordinator to join its Operations Team. The ideal candidate will provide critical administrative and coordination support to Project Managers, Construction Managers, and Project Engineers across multiple concurrent construction projects. This role ensures that project documentation, scheduling, and communication are streamlined and effectively managed from start to finish. Key Responsibilities Project Administration: Track and manage all required project documentation, including: Proposals, LOIs, subcontracts, change orders, purchase orders
Drawings, submittals, RFIs, invoices, lien waivers, certificates of insurance, and close-out documents
Maintain organized records for multiple simultaneous projects
Coordination and Communication: Support the retrieval and entry of client utility data into internal systems
Utilize and update project tracking tools and scheduling software
Coordinate internal and external meetings, including scheduling site visits
Effectively communicate project updates to clients and internal teams
Attend meetings as requested and assist with determining project requirements
Project Support: Assist with the preparation of proposals, contracts, RFPs, budgets, and payment applications
Develop, track, and process prevailing wage documentation
Monitor project schedules and provide assistance in tracking progress and quality of work
Help review subcontractor quotes to ensure competitive pricing
Project Close-Out: Prepare substantial completion documentation
Assemble and deliver complete project close-out packages to clients
Additional Duties: Assist with permitting and inspection procedures
Identify and suggest process improvements
Support various administrative tasks to aid project execution and client satisfaction
Qualifications Education: Bachelor’s degree preferred, or a minimum of 5 years of relevant work experience in construction administration or coordination
Experience: At least 3 years of experience in construction or a related industry
Skills: Proficient in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking abilities
Strong attention to detail and documentation accuracy
Effective communicator with strong interpersonal skills
Comfortable working across teams in a fast-paced environment
Analytical, adaptable, and proactive problem-solver
Benefits Competitive salary based on experience
Performance-based bonus opportunities
Comprehensive benefits package
Opportunity to grow within a supportive and team-oriented environment
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Compensation: $60,000-$80,000 per year
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Location:
Olathe

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