Construction Project Administrator (Procore SME)

New Today

The project administrator plays a critical role in the successful execution of commercial construction projects. This position is responsible for managing project documentation, maintaining data integrity in Procore, assisting with subcontract tracking, and supporting the project management team with administrative and closeout tasks.
Responsibilities include:
Create new projects by entering all project details into Procore, including project address, team members, subcontractors, specifications and other relevant project information to set up the job
Assign appropriate phase codes for the project and input budget details for accurate tracking
Import the Schedule of Values (SOV) and budget into Procore
Develop and maintain an up-to-date project directory within Procore, including contact information for subcontractors and project teams
Coordinate with the internal project team to manage subcontracts, including the creating and distributing of subcontract change orders
Add new phase codes for change orders and new subcontracts as needed
Prepare monthly Procore financial reports for project manager review
Create yellowsheets, to track change orders and monthly pay applications which track project updates, changes, and important milestones, ensuring that all project data is accurately recorded
Track and maintain required project documentation, including Certificates of Insurance (COI), bonds, contracts, background checks, and notices of subcontracts
Export completed project data from Procore and archive it appropriately for future reference
Assist Project Managers with preparing closeout documentation
Creating company SOPs (Standard Operating Procedures)
Provide additional support to Project Managers
Candidate Skills, Qualifications, & Requirements :
Prior experience with Procore is required
2-4 years of experience in construction administration or project coordination
The ideal candidate will be highly organized with excellent attention to detail and strong data entry skills.
Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
A solid understanding of construction documentation, subcontracting processes, and basic financial reporting.
Candidates must have strong written and verbal communication skills and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
A proactive, team-oriented, and solutions-focused approach is critical for success in this role.
If you are a proactive individual with excellent organizational skills and a passion for supporting construction projects, we encourage you to apply for the Project Administrator position. Join our team and contribute to the success of our construction initiatives.
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Location:
Morrisville

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