Construction Project Coordinator
Job Description
The Preconstruction Coordinator will assist the estimating team by organizing and tracking bid documents, plans, and specifications. This role involves creating structured workflows and task assignments to ensure estimating and preconstruction activities stay on schedule. Additionally, the coordinator will support the development of bid packages, prequalification forms, and scope sheets, while proactively tracking deadlines and coordinating with estimators and department leaders to address upcoming due dates and outstanding items.
Responsibilities
Coordinate communication between internal teams and subcontractors during bidding phases.
Serve as a point of contact to relay questions or decisions between estimating, project management, and leadership teams.
Assist with identifying, vetting, and onboarding new subcontractors and trade partners.
Coordinate outreach to subcontractors and vendors for bidding opportunities.
Maintain and regularly update the subcontractor/vendor database.
Strengthen relationships with key trade partners and promote alignment with company standards.
Assist in preparing and presenting proposal packages, qualification documents, and other client-facing materials.
Ensure incoming opportunities, deadlines, and project leads are properly tracked.
Support construction contract drafting, review, and administration to ensure timely execution and proper documentation.
Essential Skills
Project management, estimation, and planning scheduling.
Commitment to client service.
Excellent communication, organization, and relationship-building skills.
Proficiency in Microsoft Office Suite.
Additional Skills & Qualifications
Experience with construction management or estimating software is a plus.
Action-oriented with a drive to achieve results.
Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Detail-oriented with initiative and strong follow-through.
0-4 years of experience in construction, estimating, or preconstruction coordination preferred.
Familiarity with both commercial and residential construction projects.
Work Environment
The role requires working in the office five days a week, with occasional project site visits and preconstruction meetings. Our company boasts a great work culture and has been constantly growing, offering plenty of opportunities for personal and professional growth.
Pay and Benefits
The pay range for this position is $28.00 - $36.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Gorham,ME.
Application Deadline
This position is anticipated to close on Aug 19, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.