Dutch Bros Coffee Position Overview

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview

This role is responsible for coordinating and supporting both the general planning design and development work-flow for company-owned locations across the country, as well as the communication between the Real Estate and the Construction Departments with guidance and general oversight from the VP of Design & Construction.

Key Result Areas (KRAs)

Assist Construction Managers and Construction Team on new shop projects:

• Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers, as needed
• Understand the organization, operation, and processes of the Construction Department to successfully accomplish assigned responsibilities
• Update projects in project management software (Lucernex), including: project notes, construction schedules, uploading and maintaining all records/files/plans provided to you by the Construction Manager
• Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers
• Ensure Construction Managers complete budget creation milestones for projects (and upload to project management software)
• Assist with tracking various reports and surveys from vendors for projects
• Assist with creating reports in project management system for Construction Manager and Construction Team
• Receive, review, and compile close out documents for each project

Field the Construction Department emails with acknowledgment of receipt within 24 hours, Monday-Friday, and serve as the resource for responding, answering, and connecting with the appropriate person or department:

• Prepare written and verbal correspondence for projects as needed
• Work with Construction Managers on documenting and announcing new shop turnovers to all of HQ
• Assist with ordering banners from internal departments and outdoor furniture from vendors for new shop projects
• Update internal Grand Opening tool for tracking new shop completion
• Work with internal Finance team to research invoice-related questions
• Assist with processing payments to Landlords or Developers for new projects as needed

Coordinate and serve as a resource for the Site Acquisition Managers and Construction Managers:

• Assist with minutes/notes for department meetings, as needed
• Assist the Construction's Leadership teams with various administrative assignments and reports, as needed
• Assist with supporting 1-2 Construction Managers
• Respond to general inquiries from other departments within 48 hours
• Act as a liaison between Construction and Real Estate, Legal, and Field Operations teams and provide project updates or information as needed
• Collaborate with other Construction Admin team members regarding ongoing process and procedural changes and improvements
• Assist internal audit teams by providing any/all necessary construction-related support as requested
• Assist Construction Managers and other team members with project applications and paperwork as needed
• Supporting contract execution alongside the CM (follow up internally and elevating issues)
• Collaborate as a group (team) with other Project Coordinators, Construction Managers, Directors, and VP of Construction as required

Job Qualifications

• Associates degree or equivalent experience, required
• 1-2 years of administrative and coordination experience in a broad scope involving decision-making, team coordination, and extensive workflow management
• Location Requirement: This position is located in Phoenix, AZ, and is required to be in office 4 days a week

Skills

• Collaboration
• Communication
• Coordination
• Detail-Oriented
• Organization
• Problem Solving
• Teamwork
• Technology Qualification
• Time Management

Physical Requirements

• Occasionally move or lift office items
• Must be able to work in an office environment
• Must be able to communicate in an effective manner to perform job duties
• Vision must be good or corrected in order to perform essential job duties
• Hearing must be good or corrected in order to have the ability to understand information to perform essential job duties
• Ability to read and write in English in order to process paperwork and follow up on any actions necessary
• Constantly operates a computer and other office productivity machinery, such as calculators, copy machines, computers, and office equipment

Compensation: $28.82 - DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!