KH Properties Construction Project Coordinator

About You

Are you searching for a company in growth mode where you can really make a difference and have an impact. What about a company you can grow, learn, and develop in your career path? How about career advancement opportunities and being provided with the mentorship, tools and training necessary to succeed, learn, & grow alongside a team of talented over-achievers focused on leaving a meaningful impact on the world through building incredible communities?

That’s what we’re about at KH Properties. We pride ourselves on providing a great place to work that people can call home and see as a pivotal point in their career when they found fulfillment and enjoyment in what they do and the environment they work in.

We aim to be different. No organization is perfect, but we work hard to get better and be better every day.

As a Construction Project Coordinator, you will be a critical member of the Construction Team and will be responsible for assisting with the construction management of our day to day construction projects. You will work closely with the President of Construction, assisting with and being responsible for successful implementation of our construction projects while utilizing industry best practices as it relates to project documentation, communication, schedules, budgets and vital project processes. You will find fulfillment joining an elite team who remodels and creates fantastic multi-family communities that you’ll be proud to show friends and family. We don’t cut corners and we don’t sacrifice quality.

Your starting position will be based upon your current skills and will be reassessed as your skills grow to reward you for gaining new talents.

About Us

KH Properties specializes in the renovation and management of multifamily apartment communities throughout the Midwest and Southeastern US. We are Owner Operators and only work for ourselves. We are driven to enhance the lives of families, employees, and communities by breathing life back into neglected and often mis-managed properties which need significant capital renovations.

Job Description

Supports and helps manage Construction Team projects.

• Provide administrative support for the President of Construction and Senior Construction Managers on projects and daily tasks.

• Responsible for administrative tasks for the Construction Team.

• Have the ability to take ownership of this role and improve on its processes to ensure project communication is concise and the entire team is up to date.

• Supports project management and operations staff by handling contract administration, database management, project controls, file management, and close-out.

• Compile and organize project information updates, financials and schedules in a reportable format. Assist with bid analysis, contractor onboarding, permit processing.

• Become familiar with and utilize Company Software and Databases. Helps maintain, support and build upon software.

• May assist with coordinating with vendors on equipment shipment status and notifying the team of any changes to ensure adequate materials, labor and other resources are available as needed. Verifies order delivery and billing accuracy.

• Responds to any conflicts or missing documentation/information and promptly pursues clarification and instruction from team members.

• Assists with labor, scheduling, material calculations when called upon.

• Maintains and strengthens relationships with associated vendors.

• Ensure proper hand-off to Ops Team by preparing project handoff meetings and post-mortem project reviews.

• Take notes during meetings.

• Draft spreadsheets and reports when called upon or as needed.

• Act as a point of contact between the project manager, contractors and suppliers.

• Check licensing agreements, equipment warranties and other documents.

Accounting Administration:

• Assist with accounting and maintenance of cost reports.

• Set up vendor accounts for the Field Office as required.

• Process billings from Subcontractors.

• Assist Project staff with maintaining Project Management Database

Reporting:

• Assist in assembling Progress Reports and or Scheduling.

• Process new hire trade partners according to Policies and Procedure manual.

• Track and maintain subcontractor and supplier records / requirements.

Minimum Requirements

• 5 + years of experience in construction project administration, engineer, assistant PM or building management.

• Understanding of construction, architectural, project related documents and processes.

• Entry level competency in support of a full range of construction management/administrative tools and best practices.

• Demonstrated ability to establish processes, workflows and standard procedures.

• Excellent communication and organizational skills with the ability to manage expectations with the construction team and other departments around project timeline.

• Willingness to collaborate with the construction team to assist with planning, organizing and directing project activities to achieve project objectives.

• Executes at a high level and has a proven track record of working independently, professionally, and effectively with minimal supervision.

• Team - you are a team player with the flexibility and willingness to help other departments if needed.

• Ability to challenge the process and bring innovative ideas to the table.

• Ability to work under pressure and have flexibility in scheduled projects.

• Communication within your team and the company as a whole to foster the best possible product for our residents.

• Safety Minded focus must be at the forefront of all you do.

• Code Compliant Work Ethic. Do it right. Always.

• Ability to keep a good attitude and redirect negative crew members.

• Ability to learn company programs/apps on company provided smart devices.

• Continually integrate our Core Values into all that you do.

• Collaboration that empowers you to leverage the experience of our exceptional team to mentor your growth.

• Be a lifelong learner, possess a growth mindset, always strive to be better, take personal ownership of your career development.

• Be able to culturally relate to KH Properties and our construction team based on values that always take care of our residents.

• We currently own multiple properties within the St. Louis Metropolitan, South Carolina and Jackson MS and are continually seeking to grow our portfolio of properties throughout the midwest and southeastern US. Our Corporate Office is in Kansas City. This is a full time in office position. Travel Requirements - Occasional, but not required.

Benefits

• Eligible for health, dental, and vision insurance after the initial period of employment.

• Eligible for 401K retirement account with 100% company matching up to 4% of base salary after initial period of employment.

• Holiday pay and PTO after initial eligible period.

• Team environment where people are appreciated and their ideas are heard.

• 5 day work week with occasional overtime for anything over 40 hours.

• OSHA Training and other certification options available.

Core Values that mean the world to us

• Community - Work in a manner that recognizes our residents and team member’s needs.

• Integrity - Do what you say you will do, when you say you will do it.

• Quality – Provide our families with the highest quality of product.