As a Scheduling & Construction Administrative Coordinator, you’ll play a key support role in coordinating field schedules, maintaining project documentation, and assisting project managers, superintendents, and field crews. This position bridges the gap between the office and the field by ensuring that project timelines, resources, and communication run smoothly.

• Assist with daily and weekly crew scheduling for paving, grading, concrete, and maintenance crews

• Coordinate subcontractor schedules and confirm material/equipment deliveries

• Maintain and update project calendars, whiteboards, and scheduling software

• Support permit and utility locate tracking; ensure documents are submitted and received timely

• Communicate schedule changes and updates to project managers and foremen

• Track and compile daily reports, field logs, and timecards

• Organize project documentation such as job files, contracts, work orders, and job start forms

• Assist with subcontractor onboarding and COI tracking

• Follow up with municipalities, vendors, or clients as needed for job-related tasks

• Provide backup support for phones, work orders, or customer service inquiries as needed

• Previous experience in construction administration, dispatching, scheduling, or similar support role

• Strong organizational skills and attention to detail

• Ability to multitask and shift priorities quickly in a fast-paced environment

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with construction software a plus (e.g., B2W, Procore, Buildertrend)

• Excellent communication skills, both written and verbal

• High school diploma or equivalent; additional education in construction management or business is a plus

• Familiarity with DOT projects, paving schedules, or municipal permit processes

• Experience working with field crews or supporting multiple departments

• Proactive, dependable, and a team player who can take initiative when needed