Document Control Specialist (Health Care Design/Construction) Join to apply for the Document Control Specialist (Health Care Design/Construction) role at Johns Hopkins Medicine Continue with Google Continue with Google Document Control Specialist (Health Care Design/Construction) Join to apply for the Document Control Specialist (Health Care Design/Construction) role at Johns Hopkins Medicine

Requisition #:641234 Location:Johns Hopkins Health System, Baltimore, MD 21201 Category:Non-Clinical Professional Schedule:Day Shift Employment Type:Full Time

The Document Control Specialist (Health Care Design/Construction) will support Architecture + Planning and the Design & Construction Project Management departments for Johns Hopkins Health System (JHHS) and the School of Medicine (SOM). Reporting to the FD&C Systems Manager, the individual focuses primarily on supporting the document management system. This system is used to record and manage all existing and future project related final documents, consisting of all the project history including, but not limited to, progress drawings, meeting minutes, final as-built drawings, operations & maintenance manuals (O&Ms - operations & maintenance manuals), warranties, among other important documentation.

The Document Control Specialist will oversee the management, organization, and delivery of existing JHHS and SOM and future project final documentation. He/she will also be responsible for implementing future documentation procedures. His/her role will include working collaboratively with department leadership, system core users, IT (Information Technology) teams, and vendors.

Essential Function

General

Serve as application manager for the Facilities Project Document Management System for JHHS and the SOM. Organization, storage maintenance of up-to-date document records for all existing JHHS buildings and project related final documents, including, but not limited to document indexing, tags, classifications and meta data structure. Manage document revisions and ensure that the latest versions are always available to project team members. Archive and maintain historical project documents as required by company policies. Manage documentation for all JHHS entities (consisting of the East Baltimore campus, School of Medicine, Johns Hopkins Bayview Medical Center, Johns Hopkins Howard County Medical Center, Sibley Memorial Hospital, Suburban Hospital, and Johns Hopkins All Childrens Hospital. In addition, they will manage documentation for other smaller entities such as Johns Hopkins Green Spring Station and Johns Hopkins White Marsh). Establishes policies and procedures regarding document storage, sharing, accessibility and destruction of paper copies of final documents as required. Serve as the primary Document Management System point of contact for internal leadership, Facilities Design & Construction, Facilities Architecture & Planning, Facilities Engineering & Operations, and 3rd party vendors on all issues to the system and related tools. Serve as point of contact for support and assistance to all JHHS end users of the Document Management System and related tools for retrieval of historic documentation. Compile existing hard copy drawings and other historic project documentation that is not currently in the system for future electronic retrieval. Development of document management plan/manual/procedures for the Document Management System. Grow a deep understanding and relationship with the operations and users of the system to guide Document Management System growth, customization, and utilization for benefit of the organization. Assist Capital Finance team, Procurement team, and Accounts Payable team with, but not limited to, project set up, project change orders, and project invoicing.

Qualifications

Education:

Bachelor's degree in a relevant field (construction management, engineering, or business) is preferred.

Knowledge, Skills, And Abilities

Proficiency in document management software and tools Strong attention to detail and organizational skills. Excellent communication and interpersonal skills. Knowledge of construction industry standards, regulations, and terminology. Ability to work effectively in a fast-paced, dynamic construction environment.

Required Licensure, Certification, On-going Training

Valid drivers license required.

Work Experience

Minimum 2-4 years of experience in document control within the construction industry is highly desirable.

Integrations

People Management:

Collaborate with system administrator peers to achieve integration of the Document Management System with other information systems and authoritative data stores, including asset management.

System Development And Enhancements

Participate in and help drive Document Management System visioning for JHHS as system of record for all final construction documentation. Participate in the implementation of system, software, tools, and integrations to contribute or complement system goals. Maintain strong relationship with stakeholders, leadership, and vendors in order to inform and guide efforts for system improvements.

Apply Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Johns Hopkins Medicine by 2x Get notified about new Document Control Specialist jobs in Baltimore, MD . Baltimore, MD $52,000 - $67,000 2 weeks ago Administrative Coordinator NCS - Office of Labor Commissioner Baltimore, MD $50,797.00 - $61,402.00 2 weeks ago Executive Assistant to Health Officer Full-time Contractual ADMINISTRATIVE AIDE Owings Mills, MD $20.00 - $23.00 2 weeks ago Administrative and Operations Coordinator Linthicum Heights, MD $61,700 - $102,800 1 day ago Maryland, United States $16 - $17 3 months ago Baltimore, MD $100,000 - $110,000 4 hours ago Baltimore, MD $19.36 - $24.21 20 hours ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr