HR Administrator / Office Assistant
New Today
Benefits:
401(k) matching
Dental insurance
Health insurance
Were looking for a highly organized and motivated HR Administrator / Office Assistant to support both human resources and office operations. This hybrid role is essential in ensuring smooth day-to-day business functions, top-tier customer service, and accurate HR and financial administration in a fast-paced environment.
Key Responsibilities
Human Resources Administration
Maintain and update employee records, both digital and physical
Assist in payroll processing by providing relevant data such as absences, bonuses, and leaves
Coordinate and schedule interviews, orientations, and training sessions
Support onboarding processes and ensure compliance with HR policies and procedures
Respond to employee inquiries regarding HR-related matters
Administrative Support
Answer and direct phone calls, providing excellent customer service
Manage office schedules, appointments, and meetings
Prepare and distribute correspondence, memos, and reports
Maintain organized filing systems and office supplies inventory
Handle incoming and outgoing mail and emails
Assist with internal communications and customer correspondence
Finance & Bookkeeping
Handle accounts payable transactions
Maintain accurate financial records and organized files
Assist with accounts receivable processes when needed
Technology & Compliance
Coordinate office technology setup, maintenance, and backups
Prepare KPM reports and maintain accurate records
Manage subcontractor certifications, insurance, and other documentation needs.
Ensure compliance with corporate and third-party program requirements
Support marketing dept with administrative tasks as well as mailings, event planning, and website updates
What Were Looking For
Required
High school diploma or GED (Associate degree in business/accounting preferred)
2+ years of experience in HR administration or office management
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent communication, organization, and multitasking skills
Strong attention to detail and a proactive, problem-solving mindset
Ability to handle confidential information with discretion
Preferred
Knowledge of labor laws, payroll practices, and HR systems and best practices
Experience in the restoration, cleaning, or insurance industries
Familiarity with Xactimate or other proprietary software
Working Conditions
Standard office environment with prolonged periods of sitting
Occasional lifting of office supplies up to 15 pounds
Why Join Us?
Supportive team culture
Variety in daily responsibilities
Opportunity to grow within the company
- Location:
- Ridgefield
- Salary:
- $40,000 - $55,000 per year
- Category:
- Business
