Description: Position Summary:We are seeking a highly organized, proactive Sales & Marketing Project Manager to support the execution of integrated sales and marketing initiatives, with a strong focus on event-driven campaigns, process management, and system optimization.This role sits at the intersection of sales, marketing, creative and strategy – ensuring projects move from idea to execution with clarity, efficiency, and accountability. The ideal candidate thrives in fast-paced environments, loves building structure, and is fluent in tools like HubSpot, Asana & Quickbase.Job ResponsibilitiesOwn project timelines and workflows for sales and marketing initiatives, ensuring deliverables stay on track and aligned with prioritiesBuild and manage project plans in Asana, including task assignments, deadlines, dependencies, and status trackingFacilitate weekly project check-ins and cross-department meetings; manage notes, budgets, creative briefs, logistics, and follow-upsIdentify bottlenecks early and proactively propose solutionsManage a variety of projects, including sales and marketing initiatives, industry events and conferences, and internal programsCollaborate cross-functionally with teams, departments, vendors, and external partners to ensure seamless executionSupport inventory management within QuickbaseServe as a key day-to-day administrator of HubSpot and Asana, maintaining data integrity and workflow consistencyBuild and refine repeatable processes, templates, and SOPs to improve team efficiencyAct as a liaison between teams to ensure clear handoffs and shared visibilityHelp align internal teams on priorities, timelines, and expectations across concurrent initiativesAdministrative & Operational SupportProvide administrative oversight and support for the Sales and Marketing departmentCoordinate logistical aspects of team projects including registrations, travel arrangements, accommodations, shipping, and technology needsTake notes and track action items for departmental meetings as neededManage departmental expenses, purchase orders, and Quickbase trackingMaintain the departmental calendarMaintain marketing collateral and inventoryStay current on sales and marketing best practices, tools, and technologies that improve efficiency and effectivenessTravel as needed to support events, conferences, and trade shows

Requirements: Qualifications:Bachelor's degree in marketing, business administration, hospitality management, or another related field, from an accredited four-year college or university5+ years of experience in sales and/or marketing within the events or hospitality industryPMP preferred, not requiredProficient in project management and CRM tools/software (Asana, HubSpot, QuickBase, etc.)Competencies:Excellent communication skills, both oral and written• Highly organized and meticulously detailedStrong project and time-management skillsAbility to manage multiple projects simultaneouslyProfessional and positive approach• Attention to detail and able to multitaskAbility to work closely and collaboratively with team members across all departments, senior leaders, and key stakeholdersDemonstrates curiosity to gather business acumen and company cultureKnowledgeable and skilled in business analytics, relationship management, strategy development, project management, and problem-solvingProficient in Microsoft Office SuiteAble and willing to travel 5-10% and to work nights and/or weekends as neededEnvironmental Conditions and Physical Demands:Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee required to do some standing/walking and will be in a well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation.PI617d8ff4c34d-31181-39748097