Qualifications & Skills:

Proven ability to thrive in high-activity, fast-paced environments while effectively managing associated stress. Strong organizational skills with the ability to work independently and manage multiple priorities with accuracy and attention to detail. Skilled at handling ambiguity, shifting quickly between tasks, and effectively prioritizing workloads. Demonstrated ability to define, improve, and manage operational processes. Proven track record in building and maintaining strong working relationships with all levels of management, staff, vendors, and subcontractors. Provide comprehensive administrative and clerical support to executives and project teams for both upcoming and active construction projects. Assist in organizing projects documentation, maintaining schedules, and tracking progress to ensure timely completion of tasks. Coordinate communications between internal teams, vendors, and subcontractors, ensuring all necessary materials, permits, and services are secured. Support project managers in preparing reports, meeting materials, and follow-up actions, helping to keep all stakeholders informed and aligned. Oversight of reception and secretarial functions, ensuring smooth front-office operations. Excellent communication, listening, and negotiation skills in both written and verbal formats, with the ability to interact professionally with executive leadership. Strong commitment to ethical standards and company values. Service-oriented mindset with a proactive approach to improving situations and delivering positive outcomes. Client-focused approach, ensuring needs are addressed with professionalism and urgency. Collaborative mindset with the ability to work effectively in a matrix environment and promote teamwork. Proficient in maintaining office services, including organizing operations and procedures, controlling correspondence, managing travel arrangements, approving supply requisitions, and assigning/monitoring clerical tasks. Experienced in handling facilities work orders, processing invoices, and completing associated administrative paperwork. Proficient in Microsoft Office Suite (especially Excel and Outlook). Skilled in organizing and coordinating office operations efficiently and on time. Experienced in supporting managing partners with both business and personal requests Calendar management for teams and arranging travel for senior leadership. Liaising with accounting and vendors regarding payments and invoices. Inventory management for kitchen, cleaning supplies, and office snacks. Acting as liaison between all company departments to ensure smooth information flow. Providing help with planning and executing team-building events within budget guidelines. Flexible and resourceful in handling ad hoc projects and requests. Bilingual: English and Russian.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 20 per week

Benefits: 401(k) Health insurance Paid time off

Education: Bachelor's (Preferred)

Experience: Office management: 3 years (Required) Front desk: 2 years (Required)

Language: English (Required) Russian/Spanish (Preferred)

Location: Quincy, MA 02169 (Preferred)

Ability to Commute: Quincy, MA 02169 (Required)

Ability to Relocate: Quincy, MA 02169: Relocate before starting work (Required)

Work Location: In person