*Qualifications & Skills:*

Find out if this opportunity is a good fit by reading all of the information that follows below.

* Proven ability to thrive in high-activity, fast-paced environments while effectively managing associated stress. * Strong organizational skills with the ability to work independently and manage multiple priorities with accuracy and attention to detail. * Skilled at handling ambiguity, shifting quickly between tasks, and effectively prioritizing workloads. * Demonstrated ability to define, improve, and manage operational processes. * Proven track record in building and maintaining strong working relationships with all levels of management, staff, vendors, and subcontractors. * Provide comprehensive administrative and clerical support to executives and project teams for both upcoming and active construction projects. * Assist in organizing projects documentation, maintaining schedules, and tracking progress to ensure timely completion of tasks. * Coordinate communications between internal teams, vendors, and subcontractors, ensuring all necessary materials, permits, and services are secured. * Support project managers in preparing reports, meeting materials, and follow-up actions, helping to keep all stakeholders informed and aligned. * Oversight of reception and secretarial functions, ensuring smooth front-office operations. * Excellent communication, listening, and negotiation skills in both written and verbal formats, with the ability to interact professionally with executive leadership. * Strong commitment to ethical standards and company values. * Service-oriented mindset with a proactive approach to improving situations and delivering positive outcomes. * Client-focused approach, ensuring needs are addressed with professionalism and urgency. * Collaborative mindset with the ability to work effectively in a matrix environment and promote teamwork. * Proficient in maintaining office services, including organizing operations and procedures, controlling correspondence, managing travel arrangements, approving supply requisitions, and assigning/monitoring clerical tasks. * Experienced in handling facilities work orders, processing invoices, and completing associated administrative paperwork. * Proficient in Microsoft Office Suite (especially Excel and Outlook). * Skilled in organizing and coordinating office operations efficiently and on time. * Experienced in supporting managing partners with both business and personal requests * Calendar management for teams and arranging travel for senior leadership. * Liaising with accounting and vendors regarding payments and invoices. * Inventory management for kitchen, cleaning supplies, and office snacks. * Acting as liaison between all company departments to ensure smooth information flow. * Providing help with planning and executing team-building events within budget guidelines. * Flexible and resourceful in handling ad hoc projects and requests. * Bilingual: English and Russian.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 20 per week

Benefits: * 401(k) * Health insurance * Paid time off

Education: * Bachelor's (Preferred)

Experience: * Office management: 3 years (Required) * Front desk: 2 years (Required)

Language: * English (Required) * Russian/Spanish (Preferred)

Location: * Quincy, MA 02169 (Preferred)

Ability to Commute: * Quincy, MA 02169 (Required)

Ability to Relocate: * Quincy, MA 02169: Relocate before starting work (Required)

Work Location: In person