*Job Overview*

If you want to know about the requirements for this role, read on for all the relevant information. We are seeking a highly organized and detail-oriented Construction Accounting & Office Operations Manager to lead the financial and administrative functions of our construction-based steel fabrication office. This role is ideal for someone with a strong background in construction accounting, job costing, and compliance, who also thrives in managing office operations, HR processes, and overall team support. The ideal candidate will play a critical role in ensuring accurate cost tracking, timely reporting, and efficient day-to-day operations in a fast-paced, field-oriented environment.

Role and Responsibilities:

*Accounting & Financial Oversight*

* Handle Accounts Payable and Accounts Receivable * Manage company credit cards, track receipts, and ensure accurate job costing * Monitor payment terms, aging reports, and follow up on outstanding invoices * Allocate labor, material, and equipment costs to correct job codes * Prepare budget vs. actual reports, quarterly filings, and year-end taxes * Perform bank reconciliations * Track and maintain company business licenses

*Human Resources & Compliance*

* Manage new hire process: applications, background checks, system entry, SSI verification, and orientation scheduling * Conduct employee onboarding including time tracking setup, benefits enrollment, and safety paperwork * Ensure driver compliance and maintain insurance records * Track employee certifications (e.g. welding, OSHA, safety) and schedule necessary trainings and re-certifications * Oversee Workers' Compensation claims, including return-to-work, light duty tracking, and documentation * Maintain incident tracking, SDS sheets, and provide safety support and reporting * Schedule annual employee reviews and document performance discrepancies and disciplinary actions * Process terminations and ensure return of company property

*Payroll & Time Management*

* Manage payroll processing, taxes, and garnishments * Proficient in prevailing wage compliance * Oversee time tracking system, job costing accuracy, and attendance monitoring * Track PTO, sick days, safety bonus hours, overtime, and ensure labor law compliance * Reconcile timesheets with production schedules

*Operations & Office Management*

* Maintain a clean, professional, and safe office environment * Manage office systems and infrastructure * Oversee vendor relationships (uniforms, janitorial, suppliers), with a focus on supporting our upcoming new facility * Track and maintain company vehicles and equipment inventory * Develop and maintain SOPs for all office and operational processes

*Project Administration*

* Build and maintain physical and digital job file structures (contracts, inspections, certs, submittals, drawings, insurance) * Track change orders, approvals, revisions, and related billing * Manage lien waiver preparation and tracking * Track project costs and generate weekly reporting on hours, materials, and billing * Oversee small project billing and tracking system * Support WIP tracking and reporting * Provide strong job costing support across all functions

*Employee Engagement*

* Plan and coordinate employee appreciation efforts and morale-boosting events

*REQUIRMENTS*

* Proven experience in office management, preferably in a construction or field service environment * Solid understanding of job costing, WIP reporting, and project administration * Strong organizational and problem-solving skills * High level of attention to detail with ability to prioritize multiple tasks * Proficient in payroll systems, time tracking software, and accounting platforms * Familiarity with HR practices, safety compliance, and certification tracking * Excellent communication skills and ability to interface with all departments

*Bonus Qualifications:*

* Experience generating weekly project and safety reports * Previous success optimizing internal systems or creating new processes * Hands-on experience supporting transitions to new facilities or infrastructure upgrades

*BENEFITS*

* Competitive Wage * Paid Time Off * Medical Insurance * Dental Insurance * Vision Insurance * 401k Plan

FABCO is an equal-opportunity employer. Employees and applicants will not be discriminated against based on race, color, religion, sex, national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, or political affiliation.

Job Type: Full-time

Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Vision insurance

Ability to Commute: * Woodburn, OR 97071 (Preferred)

Ability to Relocate: * Woodburn, OR 97071: Relocate before starting work (Required)

Work Location: In person