Project Coordinator - Commercial Construction/Facilities
New Today
Title of Job: Project Coordinator
Status: Non-exempt
Reports To: Operations Manager
Summary of Position: The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 2-4 Project Managers and a General Manager to ensure timely and completion of Client projects. The Project Coordinator should be highly organized, capable of multi-tasking, able to meet deadlines under pressure, and possess a strong work-ethic.
Job Responsibilities/Essential Functions:
- Enter new jobs in Project Management System
- Communicate schedules and requirements to field technicians
- Receive, track, and save project paperwork into all systems. (Spectrum, Smartsheet SharePoint)
- Coordinate Subcontractors - Schedule work, request paperwork, ensure all subcontractor requirements are met and filed into the appropriate company file
- Orders Materials
- Communicates with field team for daily/weekly paperwork
- Reviews, analyze, and acts on daily reports
- Assist Project Manager proactively identify upcoming risks, project timeline slips, contractor issues, field technician issues, and financial issues.
- Assist with obtain all required paperwork
- Assist in obtaining Permit
- Meet with managers weekly to push projects forward and assist as needed.
- Assist in the overall ownership of all projects.
- Generate project reporting/dashboards
- Participate in project conference calls
- Answer project questions from technicians, contractors, and Client
- Customer service
- Other duties as assigned
Required Knowledge, Skills, and Abilities: To perform this job successfully an individual must be able to excel at each duty outlined above and have the following knowledge, skills, ability and background. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job.
- Commitment to a work schedule.
- Construction Knowledge (Preferable but willing to train.)
- Experience with Office Suite.
- Smartsheet (Preferable but not required)
- Knowledge of Google docs
- Self-starter
- Smart, analytical, creative and can deliver results quickly.
- Self-starter, highly organized, and able to work well with individuals at all levels.
- Strong written, oral, and visual communication skills.
- Extremely organized with strong attention to detail.
- Able to work independently and as part of a team, work well under deadlines.
Minimum Qualifications:
- 18 years of age or older
- Must be able to pass a drug test
- Must be able to pass a background check
Physical Demands: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. While performing the responsibilities of the job, the employee may be required to:
- While performing the duties of this job the employee is regularly required to sit, talk and hear.
- The employee must occasionally lift and/or move up to 50 pounds.
- The employee is required to use hands to type, handle, or feel objects, tools and computer controls.
- Specific vision abilities required by this job include close vision and distance vision.
This is a list of the major responsibilities, duties, and physical demands required of this position and may not be all-inclusive. Nothing in this job description restricts the Company's right to assign or reassign duties and responsibilities to this job at any time.
- Location:
- Mansfield