Project Coordinator, Construction, Englewood

Project Coordinator, Construction

31 Days Old

The Construction Project Coordinator will primarily provide support to the BMS Construction Operations team through a variety of tasks related to organization, communication, and results delivery. This person will also serve as Office Manager to the Denver office.

This is a multi-faceted position that encompasses multiple priorities for a variety of operational tasks and projects. You will report to the Manager of Project Coordination while supporting the Operations, BMS Construction team. You will help set up and initialize projects; track statuses, updates, and changes; and work as an additional POC as needed within respective project teams to exceed expectations and ensure successful operational delivery and drive revenue as a department.

Project Coordination (80%)

Serve as a dedicated organizational resource for performance of BMS Construction Operations, including maintenance/upkeep for specific projects/accounts: adding project sites, updating dates for PM's: communicating billings to accounting
Manage project documentation as needed: COI's, Project Setup forms
Schedule team meetings, as needed, and take meeting notes to support important discussions and action items
Keep data reporting updated as accurately as possible, seeking out updates proactively
Run reports as needed out of Mantis Perform or other databases for Operations team members
Monitor budgeted vs actual project hours/revenue for strategic accounts and support operational decisions as needed; liaise between PMs and accounting to share information
Assist Project Accounting with operational questions/updates and prepare necessary information as needed
Where applicable, establish and implement process changes with the assistance of Project Managers and Construction leaders for better project execution
Aid with project documentation for all phases of projects on-time and in accordance with pre-established formats in order to pass all project documentation reviews with client. This will include but not limited to project set-up forms, budgets, schedules, tracking progress, meeting action items, change orders/financial funding requests, and status reports
Ensures Construction project documents are complete, current, and stored appropriately

Office Management (10%)

Manage daily office operations in Denver that include supplies, equipment, mail, and building mgmt. to ensure a clean, organized, and efficient workspace
Serve as the main point of contact for visitors, deliveries, and general inquiries, providing general assistance where needed.
Support leadership and project teams with administrative tasks such as calendar scheduling, travel arrangements for events, and meeting coordination
Coordinate onboarding logistics for new hires including desk setup, IT coordination, and other preparations
Track and reconcile office expenses, submit invoices for approval, and assist with basic bookkeeping or time entry as needed
Help plan and organize company events such as safety meetings, staff lunches, and holiday gatherings to support team morale and culture

Client Relations (10%)

Builds relationships with client, client project management team, client security, and client technology teams
Understands what outcomes client is expecting and is the liaison between Mantis team and Client team ensuring accurate execution of plan resulting in delivering desired outcomes
Effectively manages issues and concerns with clients in a professional and productive manner

Minimum Qualifications

5+ years Project Coordination or Project Administration experience, preferably with a background in Engineering, Construction, or Consulting
AIA document experience, Procore experience, and experience working with 'bonded projects' are must haves
Advanced communication abilities (written, verbal, visual)
Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, Outlook, PowerPoint, and OneNote
Proficiency with standard website portals, mobile app functions
Strong people service/support orientation
Excellent organization, time management and prioritizing skills
Ability to handle confidential information in a discreet, professional manner
Proven ability to interact effectively at all levels of an organization
Excellent analytical / problem-solving skills
Flexibility to deal with the unexpected
Works effectively with colleagues and staff by practicing respect for deadlines, collaborative problem solving, and transparent communication
Builds trusting relationships acting with integrity, courtesy and responsibility, even in the face of stress or demanding workplace conditions
Self-motivated with the ability to work effectively with minimal supervision/remote management
Outstanding relationship-building skills with a high degree of responsiveness and integrity

Working Environment / Physical Activities

Work is performed in a non-smoking office setting with exposure to CRTs and UV rays
Standard office environment with long periods of sitting, walking, standing, stooping
Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as email and telephone
Possible offsite client meetings
Ability to travel up to 20%
Lifting up to 30 pounds
Working extended hours may be required as needed

$60,000 - $70,000 a year

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Location:: Englewood

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