Senior Administrative Program Coordinator for Deployment

The Senior Administrative Program Coordinator for Deployment will lead the implementation and coordination of several Construction Industry Institute volunteer groups that serve as a critical method for driving engagement with CII's industry and academic volunteers and will also coordinate and/or support other initiatives within CII's deployment program.

At UT Austin, we say "What starts here changes the world." As a member of the university community, you will be part of an organization that is internationally recognized for its academic programs and research. Your work will have meaning and make a difference far beyond UT Austin, not only in the lives of our faculty, staff, and students, but also reaching out worldwide to personnel in CII member organizations, other educational institutions, capital project teams, and beyond.

UT Austin provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning, plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program, including athletic tickets
• Free access to UT Austins libraries and museums with a staff ID card
• Free rides on all UT Shuttles and Austin CapMetro buses with staff ID card

Responsibilities

• Coordinate the activities and engagement of assigned CII volunteer groups, including scheduling and attending meetings and events involving industry member volunteers, academics, and CII staff.
• Coordinate the capture and management of data and meeting materials related to assigned volunteer groups. Maintain accurate and up-to-date records in CRM systems, including group rosters and meeting attendance details. Generate reports to summarize engagement data and provide these reports to CII leadership.
• Cross-train to support other deployment programs. Provide backup support for coordinating meetings and events in other CII areas, as needed.
• Collaborating with assigned CII volunteer groups and across CII staff, develop and implement recommendations to maintain and improve the health of assigned CII volunteer groups. Report the recommendations to CII leadership regularly and incorporate their feedback.
• Organize and maintain communication resources related to the assigned volunteer groups, including templates, communication plans, and tracking tools. Support the maintenance of related documentation, including business processes, activity reports, and project deliverables.
• Collaborate with CII leadership to ensure that the assigned volunteer groups adhere to guidelines and meet engagement expectations. Identify and share any engagement challenges with CII leadership.
• Perform other related duties as assigned.

Required Qualifications

• Bachelors degree in a related field (e.g., Business Administration, Construction Management, Engineering)
• Five (5) years of experience in project or program coordination
• Proficiency in Microsoft Office Suite, virtual meeting platforms, and customer relationship management (CRM) software
• Attentive listener committed to promoting effective teamwork and collaboration
• Strong verbal and written communication skills and genuinely outgoing with the ability to engage and build relationships with various stakeholders
• Excellent organizational, project management, and time management skills
• Exceptional interpersonal skills and a sharp attention to administrative detail, with the ability to effectively coordinate and manage multiple teams or groups simultaneously
• Ability to analyze program data, prepare reports, and make data-driven recommendations
• Ability to work independently and as part of a team

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Advanced degree (masters or higher) in Engineering, Education, Human Resources, or Business Administration
• Five (5) years of experience in volunteer or customer management
• Experience in a role involving the construction industry
• Certification or training in project management, adult education, or workforce development

Salary Range

$70,000+ depending on qualifications

Working Conditions

• Ability to work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Prolonged screen time
• Use of manual dexterity
• Travel as required

Work Shift

Forty (40) hours per week, Monday through Friday, generally 8:00 AM - 5:00 PM; however, this position provides for work-life balance with a typical 40-hour work week that includes flexible work arrangements. The CII hybrid schedule requires each employee to work on the UT Austin campus three days per week (currently Tu-We-Th).

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that all required materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.