Senior Administrative Specialist - Landscape Construction
New Today
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Senior Administrative Specialist - Landscape Construction
Pay range: $58,000 - $62,000
Planted Earth Landscaping is seeking a full-time Branch Senior Administrative Specialist to join our dynamic team.
This essential role serves as a central point of coordination between our Landscape Installation and Landscape Management divisions, ensuring seamless operational and project administration across both teams. The ideal candidate will provide high-level administrative oversight, take ownership of project-related processes -including estimating and managing change orders - and maintain a proactive role in the financial and operational health of projects.
About Planted Earth Landscaping:
Located in Sykesville, MD, Planted Earth Landscaping specializes in expanding indoor living spaces into inspired, lush outdoor environments. We are industry leaders in innovation, quality, and meticulous attention to detail, serving high-end residential properties with full-service installation and maintenance.
Key Responsibilities:
- Project Coordination & Oversight:
- Manage and track project timelines, budgets, and deliverables in collaboration with Division Managers and Project Managers/Account Managers.
- Take full ownership of change order estimating, processing, and documentation to ensure accurate scope, pricing, and timely approvals.
- Manage project setup and closeout, including preparation of job packets, budgets, cost codes, and compliance documents
- Manage local permitting and utility locator coordination.
- Manage tracking job costing, including materials, equipment, and labor, ensuring accurate reporting and timely adjustments as needed.
- Financial & Administrative Management:
- Oversee invoice processing, accounts receivable, job billing, and vendor documentation.
- Assist Division Managers with financial reporting, monthly reconciliations, and budget monitoring to maintain project profitability.
- Coordinate payroll reporting by tracking employee hours and job allocations.
- Vendor & Sub-contractor Relations:
- Serve as a key administrative point of contact for vendors and subcontractors, ensuring clear communication and timely response to inquiries.
- Manage and process purchase orders, change orders, and related documentation using Aspire software
- Team & Office Management:
- Schedule and coordinate meetings, appointments, and calendars for division leadership.
- Prepare agendas, maintain meeting minutes, and follow up on action items for weekly team meetings.
- Provide clerical and logistical support to Sales, Project, Account Managers, and Division Managers.
- Monitor and maintain office and field supplies as needed.
Qualifications:
- Strong project coordination or administrative experience within the landscaping, construction, or related industry preferred.
- Proficiency in project budgeting, change order processes, and financial tracking.
- Excellent organizational and multitasking skills, with keen attention to detail.
- Strong communication and interpersonal skills, able to work independently and collaboratively.
- Proficient with Microsoft Office Suite and relevant industry software
- Experience with Aspire software a plus
The Perks
- 401(k) plan with company match
- Medical insurance
- Dental insurance
- Vision insurance
- FSA/HSA
- PerkSpot
- Long-Term Disability and Life Insurance
- Paid time Off
- Tuition Reimbursement (after one year of service)
Pay Transparency
Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.
Position Range:
$58,000 - 62,0000
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.
- Location:
- Sykesville
- Job Type:
- FullTime