*Company Overview*

If your skills, experience, and qualifications match those in this job overview, do not delay your application.

DLI Commercial is a premier commercial construction and property maintenance company that handles all aspects of commercial construction and maintenance needs. Our goal is to provide outstanding service in a timely manner to our clients.

*Position Summary:*

We are seeking a highly detail-oriented and process-driven Technical Administrative Assistant with a strong background in construction accounting. This role supports both the administrative and accounting functions, with a focus on accounts payable, AIA billing, and QuickBooks. The ideal candidate will be experienced in coordinating with project managers, vendors, and subcontractors, and will play a key role in maintaining accurate and timely financial and project documentation.

*Key Responsibilities:*

*Accounting & Finance Support*

* Perform full-cycle Accounts Payable, including purchase orders, entering, confirming and processing invoices * Ensure timely and accurate vendor payments and maintain organized records * Manage AIA billing processes, including preparation of pay applications and lien waivers * Track and process change orders, retainage, and progress billings * Maintain and reconcile job cost reports and vendor statements * Assist with month-end and year-end financial close tasks

*Construction Administrative Support*

* Maintain all project-related documentation (contracts, insurance certificates, permits, and compliance files) * Support project managers with RFIs, submittals, and change order documentation * Coordinate with subcontractors to ensure timely document submissions and invoice processing * Ensure accurate and up-to-date tracking of project budgets, costs, and commitments

*Process & Systems Management*

* Maintain organized digital filing systems for financial and project documents on multiple platforms * Follow and improve internal processes related to invoice approvals, document control, and payment tracking * Use QuickBooks for data entry, reporting, and reconciliations * Assist in implementing and refining systems that enhance accuracy and efficiency

*Qualifications:*

* Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field (or equivalent experience) * 3+ years of administrative and accounting experience in the construction industry * Proficient with QuickBooks and Microsoft Excel * Hands-on experience with AIA billing and progress payment applications * Strong organizational skills and exceptional attention to detail * Ability to work independently and manage multiple deadlines * Excellent communication and interpersonal skills * Familiarity with construction software (UtilizeCore, Buildertrend, Avetta) is a plus

*Preferred Attributes:*

* Knowledge of lien waivers, certified payroll, and retainage * Experience in small to mid-size construction firms * Ability to identify and implement process improvements

*Benefits:*

* Competitive salary based on experience * Medical, dental, and vision insurance * 401(k) with employer match * Paid vacation, holidays, floating holiday * Paid day off for your birthday * Opportunities for professional growth and development

Job Type: Full-time

Expected hours: 40 per week

Benefits: * Dental insurance * Health insurance * Paid time off * Retirement plan

Work Location: In person