Construction Coordinator, Encino

Construction Coordinator

New Today

Construction Coordinator

Welcome to Gelson's! For over 70 years, Gelson's has served Southern California shoppers with an enthusiasm for food of the highest quality. Our commitment to quality, selection and exceptional service sets us apart. We strive to exceed our customers' expectations with every visit, and we take pride in creating a positive shopping experience.

We are currently searching for a Construction Coordinator to join our Construction & Maintenance Department in Encino. This position will be responsible for assisting both the Store Construction, Design and Store Maintenance departments.

Why work with us:

Be part of a dynamic team that values collaboration and innovation
Showcase your administrative skills and make an impact on your department's success
Embrace a culture that prioritizes team excellence
We are a certified best place to work in California for the third consecutive year

Benefits:

We offer competitive wages
Generous employee discounts
Exceptional benefit programs and a strong retirement plan
Opportunities for career growth and development

Job Summary

Responsible for assisting both the Store Construction, Design and Store Maintenance Departments.

Essential Duties and Responsibilities:

Essential Duties:

Answer phone calls, respond to emails in a timely manner, seek out information/direction on specific questions and support Construction/Maintenance and Equipment Buyer, as needed.
Preparing Capital Acquisition Requests (CAR) for vendors, equipment, and services.
Once CAR is approved, prepare Purchase Orders (PO) for approved vendor service or equipment and coordinate with vendor to ensure their receipt of PO and anticipated delivery date.
Track and process Construction/remodel project invoices and equipment purchases (PO's) for new and remodel stores.
Keep project specific CAR books (files) up to date and categorized by vendor.
Coordinate with Accounting for correct coding of vendor invoices, process invoice with appropriate team member (Construction/Maintenance/ Equipment Buyer) and forward to Accounts Payable Department for vendor payment.
Assist Accounting with questions or clarifications on vendor submitted invoices.
Assist Accounting with equipment retirement forms & asset (equipment) transfers between stores.
Coordinates the scheduling vendors out to stores for special projects.
Assist Equipment Buyer with new equipment selections, review alternative equipment due to long lead times or availability issues. Source equipment and help create/update project specific equipment books.
Candidate will be cross-trained as back-up Maintenance Coordinator by answering phone calls, Corrigo requests (web-based maintenance requests system) and emergency repairs.
Assists Maintenance Coordinator with the management of the Corrigo Maintenance Tracking system.
1. This includes:
  1. Creating service tickets.
  2. Assigning vendors to existing tickets.
Coding invoices and submitting for final approval.
Coordinate and track equipment or major construction/maintenance projects for Capital Budget during fiscal year for inclusion into final yearly spending budget.
Works closely with AP and all Construction/Maintenance team members in the oversight of Capital Expenditure Budget (CAPEX) expenses to align with project budgets.
Other related duties and assignments as required.

Qualifications:

Education: High school diploma or equivalent. Some college preferred.

Experience: Two (2) years' experience in administrative tasks. Retail and/or supermarket field experience preferred. Proficient computer skills including MS Word, Excel, PowerPoint and email applications. Experience preparing CAR's & Purchase Order's.

How to Apply

Apply today and take the first step toward a rewarding career with one of Southern California's most respected grocery chains. We are committed to fostering a friendly and inclusive work environment. Gelson's is an equal opportunity employer and encourages individuals from all backgrounds to apply.

Pay range: $22.00 - $25.00 (per hour)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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Location:: Encino

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